Agenda – S2P Automation

Tuesday 7th November – Agenda

08:00 – 08:45

Shuttle Transfer from Budapest city center

08:45 – 09:15

Registration

09:15 – 09:30

Opening Remarks
Grazina Mainele, Former Senior Accounting Operations Director – Nasdaq (Lithuania)

09:30 – 10:00

Exploring the GPO Role and Mandate and its Impact on Driving Change and Innovation Within SSCs’ AP Departments

  • Strategic change management and a solid GPO function are the key to the success of your transformation programs
  • The benefits of Process Focus and creating alignment across functions to eliminate redundancies and improve communication and efficiency
  • Driving process improvement with data: What responsibility should GPOs have over operations to drive change and innovation
  • GPO and robotics: What comes after automation options and process focus areas analysis

Mark Collinge, Global Process Owner Purchase to Pay Finance – AkzoNobel (Netherlands)

10:00 – 10:30

How to Move From Basic Transactional Activities to More Value-Added Solutions to Keep Your Operators Engaged, Reduce Errors and Provide Improved Career Opportunities

  • Do not underestimate the importance of internal communication: Streamlining the information flow between the different service levels of your organization to clarify escalation processes
  • How can SSCs set-up advanced training programs that rely on data and performance improvement to move-up on the value chain and improve service delivery
  • Process simplification and creation of back-up structures to deal with staff rotation and knowledge transfer
  • Training is good, but improvement tracking is better: Which systems can you implement to better follow-up on training programs and improve the level of responsibility of your operators

Michal Ejchman, Interim PTP Manager – Tate & Lyle / Adaptive SAG (Poland)

10:30 – 11:00

Morning Break and Networking

11:00 – 11:30

Stakeholder Management: Strategies in Place to Get your Suppliers’ Buy-in to Join Your Efforts in Automating Your P2P Department

  • Engaging your local procurement teams in local case-by-case negotiation to increase the chances of getting your suppliers on board
  • Contract management: Introducing strong service level agreements, follow-up guidelines and penalty schemes to ensure smooth collaboration with your third-party providers
  • Moving from paper-based to PO invoice system to speed-up processes and optimize the relationship with your suppliers
  • 2-way change management: Are you responsible for your suppliers’ trainings and updates… or are they?

Endre Hornyak, Risk & Compliance Manager – Flowserve (Hungary)

11:30 – 12:00

Q&A PANEL #1
Half-an-hour discussion with the presenters to deepen the 3 topics covered during the presentations
MODERATOR:
Grazina Mainele, Former Senior Accounting Operations Director – Nasdaq (Lithuania)
PANELISTS:
Endre Hornyak, Risk & Compliance Manager – Flowserve (Hungary)
Michal Ejchman, Interim PTP Manager – Tate & Lyle / Adaptive SAG (Poland)
Mark Collinge, Global Process Owner Purchase to Pay Finance – AkzoNobel (Netherlands)

12:00 – 13:00

Lunch Break and Networking

AFTERNOON SITE-VISIT + Q&A

13:00 – 13:30

DOQSYS DATA CENTER
The S2P Automation 1-day Conference offers the possibility to the participants to deep-dive into the process automation journey of an invoice at the DOQSYS Business Solutions data center.
This practical site-visit will allow the delegates to concretely see live automation while discovering more on the speed, reliability and quality control of invoice scanning and electronic treatments.
Time will be dedicated for direct Q&A on-site.

[More Info]

13:30 – 14:00

Q&A Sessions
Site-visit related questions will be answered by Ákos Gergely, CEO of DOQSYS Business Solutions

14:00 – 14:30

Standardizing Processes for Increased Productivity, Cost Reduction and Improved Effectiveness

  • Global operations means increased complexity: How to deal with multiple ERP systems and programs’ architectures in the standardization of your AP processes
  • Moving from non-PO based system to fully automated invoicing process to follow rapidly evolving business needs
  • Wide EDI adoption and more effective scanning solutions to handle bigger volume of both electronic and non-electronic documents
  • Looking into solutions out there for proper invoice tracking that help to prioritize tasks and reduce bottlenecks
  • How to tackle controls and road blocks to further standardization in a compliance-heavy environment

Péter Villányi, Shared Service Center Director – ESAB / Colfax Corporation (Hungary)

14:30 – 15:00

Afternoon Break and Networking

15:00 – 15:30

The Business Case for P2P Automation: Focus on Lean, ERP and Robotics as a Whole to Create a Comprehensive AP/AR Process Change Program

  • Who said SSC does not serve business: Impact and contribution of the SSC automation program to the Group Finance strategy
  • Calibrating new automation techniques through Lean, RPA and ERP integration to improve end-to-end AP/AR processes
  • Strategies in place to anticipate upcoming roadblocks: multiple ERP systems, location strategy, cost effectiveness vs. high quality and mindset adaptability

Anett Szarka, Continuous Improvement Senior Expert – MOL (Hungary)

15:30 – 16:00

E-Invoicing, Robotics, OCR: How Technology Can Support Your Process Re-Engineering and Transform your P2P Function

  • Identifying the automation possibilities out there that will speed-up your time-consuming (and costly) transactional processes
  • Robotized solutions: Who are the key players and what can they offer in terms of key differentiating elements and requirements for SSCs
  • Where to start with the plethora of solutions offered on the market?
  • Vendor selection: Long-term planning and robust technology as keys to proper decision making
  • The future of OCR technology and application to improved and automated invoice management

Magdalena Chrzaszczynska, Head of Process Architects P2P – Lufthansa GBS (Poland)

16:00 – 16:30

Q&A PANEL #2
Half-an-hour discussion with the presenters to deepen the 3 topics covered during the presentations
MODERATOR:
Grazina Mainele, Former Senior Accounting Operations Director – Nasdaq (Lithuania)
PANELISTS:
Péter Villányi, Shared Service Center Director – ESAB / Colfax Corporation (Hungary)
Magdalena Chrzaszczynska, Head of Process Architects P2P – Lufthansa GBS (Poland)
Anett Szarka, Continuous Improvement Senior Expert – MOL (Hungary)

16:30 – 16.45

Closing Remarks

16:45 – 17.30

Transfer back to Budapest city center

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